VirtulumOne platform. Every operation.
Modern workforce orchestration for frontline industries
Virtulum unifies scheduling, payroll, HR, and site operations so security, cleaning, and care teams can run dependable services with fewer tools and less admin.
Platform modules
5
Scheduling, Payroll, HR, Kiosk, Mobile
Industries served
Security • Cleaning • Care • Hospitality
Multi-sector
Operational uptime
24/7 coverage
Web + mobile workforce apps
Scheduling control
Multi-site rosters, templates, approvals, and fatigue safeguards.
Payroll bureau
Pay classes, overtime rules, and HMRC exports without spreadsheets.
HR & people hub
Digital files, policies, right-to-work checks, and e-signatures.
Kiosk & attendance
Biometric-ready kiosk, GPS clock-ins, and live exception alerts.
Analytics
Custom analytics
built by you.
Define your own metrics, KPIs, and tracking units. From sickness absence to patrol counts, measure what matters to your specific operation.
Active Shift
Real-time status tracking
Mobile Platform
The frontline
super app.
Give your team everything they need to run their shift. From confirming start times to logging incidents and completing audits—it’s all in their pocket.
GPS clock-ins
Verified locations
Live incidents
Instant logging
Shift sync
Auto notifications
Safety audits
Full compliance
Used by 5,000+ frontline staff daily
Scheduling
Drag, drop,
done.
Build multi-site rosters in minutes. See cost implications live, manage cover requests, and publish changes instantly to the mobile app.
"The scheduling view saves our control room about 15 hours a week per contract."
Efficiency
Smart creation
in seconds.
Create complicated shift patterns with automated conflict detection. Assign roles, rates, and specific requirements instantly to find the perfect match.
Platform
One system. All the modules you need to run every shift, person, and payroll.
Virtulum is a modular platform anchored around five core products. Teams can roll out a single module or the complete operational stack without custom development.
Scheduling & Workforce Management
Plan multi-site rosters, agency cover, and approvals with live compliance controls.
- Demand-led scheduling and templates
- Fatigue, overtime, and licensing safeguards
- Mobile publishing, swaps, and acknowledgements
Payroll Management
Automate allowances, overtime, and bureau exports without fragile spreadsheets.
- Configurable pay classes and premium rules
- Audit-ready workflows with multi-step sign-off
- HMRC, finance, and client exports on demand
HR & Employee Hub
Secure digital record keeping for staff files, credentials, and policy packs.
- Right-to-work, SIA, and care credential tracking
- Document packs with e-signature and reminders
- Self-service updates and license expiry notices
Kiosk & Time Attendance
Reliable on-site check-in with kiosk, QR, and biometric-ready capture.
- Tablet kiosk with photo + GPS verification
- Exception boards for no-shows and late starts
- Offline capture with instant sync and alerts
Insights & Reporting
Executive-ready analytics across labour, compliance, and service delivery.
- Out-of-the-box dashboards for payroll, attendance, and incidents
- Export to finance or BI tools via CSV and scheduled emails
- Client-ready reporting packs with SLA and compliance views
Operational ecosystem
Plan, run, and assure every contract from one pane of glass.
Virtulum synchronises data between scheduling, payroll, kiosk, and HR so your teams can collaborate without exporting CSVs or stitching screenshots into reports.
Plan
Model coverage and budgets across contracts before a single shift is published.
- Demand forecasting
- Scenario planning
- Budget vs. actual view
Run
Deploy teams with live data from mobile, kiosk, and IoT sources.
- Exception boards
- Mobile briefings
- Real-time incident feed
Assure
Generate payroll, compliance, and client packs in minutes, not days.
- Payroll bureau handoff
- Quality & compliance scorecards
- Client-ready reporting
Sectors
Ready-made playbooks for every industry we support.
Sector packs include workflows, terminology, and dashboards tailored to security, cleaning, care, and hospitality operations.
Security
Real-time scheduling, compliance tracking, and patrol verification for security teams of any size.
Cleaning
Simplify staff scheduling, track attendance, and automate payroll for cleaning contracts and site-based teams.
Domiciliary Care
Easily manage carers’ visits, monitor compliance, and generate accurate pay and billing data.
Home Care
Bring oversight and consistency to care services with secure digital record-keeping and time tracking.
Hospitality
From rota management to payroll, Virtulum helps hospitality businesses run smoother with fewer admin tasks.
About Virtulum
Calm, compliant operations.
Virtulum was born inside operational industries where coordination is everything. The platform is shaped alongside partners who run thousands of shifts per day, so every release solves a real frontline problem.
Independent platform
Virtulum is a dedicated workforce technology company focused on operational industries.
Mission
Deliver calm, compliant operations for frontline teams who deserve better than legacy “enterprise” stacks.
Roadmap
Expanding analytics surfaces, AI-assisted scheduling, and deeper integrations with finance suites.
Impact
From planning to payroll in hours.
Customers report 40% faster payroll prep and 100% visibility across compliance tasks.
Looking ahead
Rolling out AI-assisted scheduling, deeper finance integrations, and richer analytics for clients and partners.
Contact
Talk to the Virtulum team.
We collaborate closely with security, cleaning, care, and hospitality operators across the UK and EU. Drop us a line and we’ll connect you with the right specialist.
Sales & partnerships
sales@virtulum.co.ukSupport
support@virtulum.co.ukPress & media
press@virtulum.co.ukNext steps
Ready to see Virtulum in action?
We’ll tailor a walkthrough for your industry, share sector playbooks, and line up your onboarding plan.