VirtulumOne platform. Every operation.
Modern workforce orchestration for frontline industries
Virtulum unifies scheduling, payroll, HR, and site operations so security, cleaning, and care teams can run dependable services with fewer tools and less admin.
Platform modules
5
Scheduling, Payroll, HR, Kiosk, Mobile
Industries served
Security • Cleaning • Care • Hospitality
Multi-sector
Operational uptime
24/7 coverage
Web + mobile workforce apps
Scheduling control
Multi-site rosters, templates, approvals, and fatigue safeguards.
Payroll bureau
Pay classes, overtime rules, and HMRC exports without spreadsheets.
HR & people hub
Digital files, policies, right-to-work checks, and e-signatures.
Kiosk & attendance
Biometric-ready kiosk, GPS clock-ins, and live exception alerts.
Web platform
The Virtulum control centre
Desktop views for sickness management analytics and drag-and-drop scheduling.
Captured directly from the current Virtulum platform.
Mobile app
Frontline mobile experience
iOS and Android companion covering incidents, shift handoffs, and meds rounds.
Captured directly from the current Virtulum platform.
Platform
One system. All the modules you need to run every shift, person, and payroll.
Virtulum is a modular platform anchored around five core products. Teams can roll out a single module or the complete operational stack without custom development.
Scheduling & Workforce Management
Plan multi-site rosters, agency cover, and approvals with live compliance controls.
- Demand-led scheduling and templates
- Fatigue, overtime, and licensing safeguards
- Mobile publishing, swaps, and acknowledgements
Payroll Management
Automate allowances, overtime, and bureau exports without fragile spreadsheets.
- Configurable pay classes and premium rules
- Audit-ready workflows with multi-step sign-off
- HMRC, finance, and client exports on demand
HR & Employee Hub
Secure digital record keeping for staff files, credentials, and policy packs.
- Right-to-work, SIA, and care credential tracking
- Document packs with e-signature and reminders
- Self-service updates and license expiry notices
Kiosk & Time Attendance
Reliable on-site check-in with kiosk, QR, and biometric-ready capture.
- Tablet kiosk with photo + GPS verification
- Exception boards for no-shows and late starts
- Offline capture with instant sync and alerts
Insights & Reporting
Executive-ready analytics across labour, compliance, and service delivery.
- Out-of-the-box dashboards for payroll, attendance, and incidents
- Export to finance or BI tools via CSV and scheduled emails
- Client-ready reporting packs with SLA and compliance views
Operational ecosystem
Plan, run, and assure every contract from one pane of glass.
Virtulum synchronises data between scheduling, payroll, kiosk, and HR so your teams can collaborate without exporting CSVs or stitching screenshots into reports.
Plan
Model coverage and budgets across contracts before a single shift is published.
- Demand forecasting
- Scenario planning
- Budget vs. actual view
Run
Deploy teams with live data from mobile, kiosk, and IoT sources.
- Exception boards
- Mobile briefings
- Real-time incident feed
Assure
Generate payroll, compliance, and client packs in minutes, not days.
- Payroll bureau handoff
- Quality & compliance scorecards
- Client-ready reporting
System blueprint
A connected command system—visualised.
Virtulum’s modules orbit a real-time operational data fabric. The diagram highlights how each capability plugs into the core so that schedules, payroll, HR, kiosk, and analytics stay perfectly in sync.
Unified data core
Every module writes to the same operational schema, so shifts, pay, and compliance share context automatically.
Automation-ready
Event streaming, webhooks, and APIs connect Virtulum to finance, HRIS, or bespoke partner workflows.
Operational assurance
Embedded auditing, exception rules, and role-based controls keep every action traceable.
Virtulum core
Operational data fabric
Event-driven services, APIs, and compliance logic powering every module.
Scheduling & coverage
Demand-led rosters, templates, and guardrails.
Payroll management
Rates, overtime, and approvals connected to shifts.
HR & records
Credentials, policies, and people data.
Kiosk & time
GPS, biometric-ready clock-ins, and attendance.
Analytics & reporting
Contract health, SLA dashboards, and insights.
Open APIs
Integrations, webhooks, and automation hooks.
Sectors
Ready-made playbooks for every industry we support.
Sector packs include workflows, terminology, and dashboards tailored to security, cleaning, care, and hospitality operations.
Security
Real-time scheduling, compliance tracking, and patrol verification for security teams of any size.
Cleaning
Simplify staff scheduling, track attendance, and automate payroll for cleaning contracts and site-based teams.
Domiciliary Care
Easily manage carers’ visits, monitor compliance, and generate accurate pay and billing data.
Home Care
Bring oversight and consistency to care services with secure digital record-keeping and time tracking.
Hospitality
From rota management to payroll, Virtulum helps hospitality businesses run smoother with fewer admin tasks.
About Virtulum
Calm, compliant operations.
Virtulum was born inside operational industries where coordination is everything. The platform is shaped alongside partners who run thousands of shifts per day, so every release solves a real frontline problem.
Independent platform
Virtulum is a dedicated workforce technology company focused on operational industries.
Mission
Deliver calm, compliant operations for frontline teams who deserve better than legacy “enterprise” stacks.
Roadmap
Expanding analytics surfaces, AI-assisted scheduling, and deeper integrations with finance suites.
Impact
From planning to payroll in hours.
Customers report 40% faster payroll prep and 100% visibility across compliance tasks.
Looking ahead
Rolling out AI-assisted scheduling, deeper finance integrations, and richer analytics for clients and partners.
News & updates
The Virtulum roadmap in public.
Virtulum 2.0 platform refresh
Redesigned workforce apps plus streamlined scheduling, payroll, and reporting workflows.
Sector playbooks launched
Pre-built templates for security, cleaning, care, and hospitality clients.
Strategic partnership expansion
New alliances with specialist workforce consultancies across the UK and EU.
Contact
Talk to the Virtulum team.
We collaborate closely with security, cleaning, care, and hospitality operators across the UK and EU. Drop us a line and we’ll connect you with the right specialist.
Sales & partnerships
sales@virtulum.co.ukSupport
support@virtulum.co.ukPress & media
press@virtulum.co.ukNext steps
Ready to see Virtulum in action?
We’ll tailor a walkthrough for your industry, share sector playbooks, and line up your onboarding plan.